Valor Tools Bot — Privacy Policy

Last updated September 29, 2026

This policy covers the Valor Tools bot on Discord (the "Bot"), operated by Quark Games, LLC. The Bot is part of Valor Tools; the Valor Tools Privacy Notice covers the website and app and also applies here.

What we receive and keep

• When you use a command, button or menu: Discord sends us what you entered, your Discord user ID and name, and the server and channel it came from. We use it to answer and don't store it, except a short-lived record of your Discord user ID and the time, used to limit how often the Bot can be used (deleted automatically within about a day), and a count of which commands, buttons and forms are used each day (only their names, not what you entered). If your Discord is linked to Valor Tools, we also note that you used the Bot that day, as part of your usage record (see the Privacy Notice).
• If you link your Discord account to Valor Tools (through Discord's own sign-in, which only tells us who you are on Discord): your Discord user ID and name, whether you want alerts as direct messages, the ID of your direct-message conversation with the Bot, and when the last one got through (or why it didn't). We never see your Discord password, email or messages.
• If an op leader connects a guild op to a channel: the server, channel and message IDs of the op's card, so the Bot can keep it up to date and post call-outs there.
• If a guild leader links a server to their guild on Valor Tools: the server's ID and name, the IDs of the channels and roles they pick, and the ID of the claims board message. When you use the Bot in that server, the list of your role IDs there (Discord sends it with every command) decides whether you're in the guild and whether you're an officer; the Valor Tools site may also ask Discord for your roles on that server now and then. We keep your guild role, not the list.
• Claims, scout reports, announcements, support requests and pledges you make through the Bot are kept like the ones made on the Guild tab (see the Privacy Notice). When you pledge from Discord, the Bot works out your launch-by time from the cities and troops saved in your Valor Tools planner, and (unless you turn it off) sets a reminder before you have to send, like the Guild tab's reminders.
• If you share a defense with your guild (/defense share): the server, channel and message IDs of its card, and a short fingerprint of what it last showed, so the Bot can keep it current as you change the plan. Stopping (/defense stop) or removing the defense deletes this. If you let the Bot post capture attempts (/defense captures): that choice, per guild.
• Screenshots you give the Bot (with /screenshot, /scout screenshot:, or Read screenshot on a message): we don't store the picture. We keep Discord's link to it, who sent it, and what the Bot read from it, only while Discord's link works (about a day), so the Bot's buttons and the site's reader can use it; then it's deleted. To read it, the picture is sent to Cloudflare's AI service (Workers AI), which reads it for us and doesn't keep it. If you keep a screenshot on a city for your guild, the picture stays on Discord: we keep a link to your message, or the Bot posts the picture in your guild's scout reports channel and we keep a link to that post, with your in-game name, for as long as the guild's scout reports (60 days). If the Bot can't read a screenshot, reads only part of it, or can't post it in your guild's channel, we keep a note of it in our error log so we can improve the reader: the error, the picture's file type, size and dimensions, what was read, your Discord user ID and name, the server, and a link to the message the picture is in (never the picture). Only the site's admins see it; it's kept for up to 90 days, and deleted with your Valor Tools account if it's linked. If the Bot hits an error while answering you, the error log also keeps what failed, the command or button, your Discord user ID and name and the server, the same way (never what you typed).

The Bot doesn't read messages in your server; it only receives the commands, buttons and menus you use with it, and a message's text and pictures when you right-click it and pick one of the Bot's Apps (to find the coordinates or troops in it, or read its screenshot; the text isn't kept). /launch uses the cities and worlds saved in your Valor Tools planner only if your Discord is linked.

What others can see

Answers to /sim, /unit and /building are posted in the channel; /launch answers only you unless you choose to share it. A guild op card shows the op's name, orders, targets and times, and the in-game names of the players who picked each target, to everyone who can read that channel. It never shows Discord names, emails, cities or troop counts. Your target picks from Discord are the same picks the Battle Planner shows to the other players in that op. A guild's claims board shows each held city with the in-game name of the player who claimed it, and scout reports and announcements posted to the guild's channels show the in-game name of who made them, to everyone who can read those channels. What the Bot reads from a screenshot is shown only to you. A screenshot you keep for your guild is shown, with your in-game name, to the guild's members who can see its scout reports, and (if the Bot posts it) to everyone who can read the scout reports channel. A support request's card shows the city, when support should land, what's wanted, the attack and note the asker gave, and each pledge (the in-game name, the city it comes from, the troops and when it leaves), to everyone who can read the guild's support channel; the pledge picker and /defense show are shown only to you. A defense you share shows the city, the attacks you entered (when they land, where from, the attacker's name if you gave it, the pace), the chance a capture takes the city, your plan's times and the total troops you send (never your cities or what each one has), and the guild's support for it. A capture attempt the Bot posts for you shows only the city (and that it's yours, by your in-game name), when the first attack lands and how many attacks are at Scholar pace.

How we use it

Only to run the Bot and Valor Tools: answering commands, keeping op cards current, sending the alerts you asked for, letting you sign in with Discord, and preventing abuse. We don't sell your information or use it for advertising.

Who processes it

Valor Tools runs on Cloudflare, which stores the database on our behalf and, through Workers AI, reads the screenshots you give the Bot. Everything the Bot posts or sends passes through Discord (Discord Inc.) and is handled under Discord's Privacy Policy.

Your choices

Turn alert DMs off with /alerts dm:false or on the Account page. Unlink your Discord with /unlink or on the Account page; that deletes your Discord ID, name and DM settings from Valor Tools right away. Deleting your Valor Tools account deletes the link too, and op cards for ops you led say the op was taken down. Messages the Bot already posted in Discord stay there until someone with permission deletes them. For any other request, email support@quarkgames.com.

Children

The Bot is not intended for children under 13, and we don't knowingly collect information from them.

Changes

If we change this policy we'll update the date above.